Stop Doing the Same Thing Twice
AI Workflow Automation
We connect your tools, automate your processes, and add AI where it actually matters. Built on Zapier, Make, and n8n — so your business runs without manual handoffs.
The Hidden Cost
Manual work is more expensive than you think
25hrs
Lost per week
Average time teams spend on tasks that follow the same steps every day
4.5x
Error multiplier
Manual data entry is 4.5 times more likely to produce errors than automated processing
12min
Average context switch
Time to regain focus every time someone moves between disconnected tools
68%
Of tasks are automatable
Most repetitive business processes follow patterns that automation handles reliably
How It Works
Inside an automated workflow
Every workflow follows the same architecture. A trigger starts the process. Conditions route the data. Actions execute the steps. AI handles the parts that need judgment.
Trigger
Something happens in one of your tools that starts the workflow
Example
New lead submitted via form, contract signed in DocuSign, email received in shared inbox
Conditions
Logic checks route the data down the right path based on your rules
Example
If lead score is above 80, route to senior rep. If below, add to nurture sequence
Actions
Automated steps execute across your connected tools without manual effort
Example
Create project folder, send welcome email, generate tasks, notify team on Slack
AI Processing
Intelligent steps handle tasks that need reasoning, not just rule-following
Example
Score lead quality, draft personalized follow-up, summarize meeting notes, classify support ticket
Our Toolkit
Built on platforms your team can own
We recommend the right platform based on your workflow complexity, tool ecosystem, data privacy needs, and budget. Every workflow is built so your team can maintain it.
Zapier
Cloud Automation Platform
The broadest integration library with 8,000+ app connections. Natural language workflow builder makes it accessible to non-technical teams.
Best For
Simple to mid-complexity workflows, teams without developers, fast implementation
Make
Visual Automation Builder
Drag-and-drop visual builder with advanced branching, iterators, and data transformations. Handles multi-step logic that Zapier cannot.
Best For
Complex multi-step logic, conditional branching, high-volume operations at lower cost
n8n
Self-Hosted Automation
Source-available platform with native LangChain integration. Self-host for full data control or use cloud. JavaScript and Python fallback for custom logic.
Best For
Privacy-sensitive data, advanced AI pipelines, teams with developer support, unlimited executions
Power Automate
Microsoft Ecosystem
Native integration with Microsoft 365, Dynamics, SharePoint, and Teams. The natural choice for businesses already invested in the Microsoft stack.
Best For
Microsoft-heavy environments, enterprise compliance requirements, Teams-based workflows
Real Workflows
What we automate every day
Every workflow starts with a bottleneck — a process that wastes time, causes errors, or depends on someone remembering. We identify it. Then we automate it.
Leads sit for hours
Sales and Lead Processing
Auto-enrich, score, route, and trigger follow-up sequences within seconds of submission.
12 steps done by hand
Client Onboarding
Contract signed triggers welcome email, folder creation, task generation, meeting scheduling, and team notification.
Reports take all morning
Operations and Reporting
Data pulled from multiple sources, consolidated, AI-summarized, and delivered to stakeholders on schedule.
Content pipeline stalled
Marketing Automation
Topic queued, competitors researched, brief generated, writer assigned. Status tracked through completion.
Invoices chased manually
Finance and Invoicing
Payment reminders, reconciliation, report generation, and late payment escalation on your rules.
Data entered twice
Data Enrichment
Records enriched, duplicates merged, data validated. Clean records flow into your system automatically.
The AI Layer
Not everything needs AI. Here is where it matters.
Most workflow automation is pure process — connecting tools, moving data, triggering actions. AI adds value for the steps that need judgment. We integrate both.
70%
Pure Automation
Rule-based, predictable processes that follow the same steps every time. No AI needed — just reliable connections between your tools.
- Data transfer between platforms
- Trigger-based action sequences
- Conditional routing and branching
- Scheduled reports and notifications
- Folder and document creation
- Status updates across systems
- Calendar and meeting scheduling
30%
AI-Powered
Tasks that require reasoning, language understanding, or pattern recognition. GPT-4, Claude, and custom models integrated into workflow steps.
- Lead scoring and qualification
- Content drafting
- Data classification
- Sentiment analysis
- Summarization
- Decision support
Real Result
What automation looks like in practice
A services company came to us with a 12-step client onboarding process. Every step was manual. Here is what changed.
Before
12 manual steps, every single client
Welcome email typed by hand. Google Drive folder created manually. Tasks written one by one. Kickoff meeting scheduled over email. Slack channel created by request. Team notified via message. Steps missed regularly.
45 min
Per client onboarding
After
One trigger, entire process complete
Contract signature triggers everything. Welcome email sent. Folder created. Tasks generated. Meeting scheduled via Calendly. Slack channel opened. Team notified. Zero steps missed. Zero manual work.
Under 2 min
Per client onboarding
Working With Us
From idea to live workflow
Every project follows a structured process. You stay involved at every decision point. We handle the build.
Discovery
2-3 days
You share your processes and tools. We map current workflows and identify what to automate first.
Build
1-2 weeks
Workflows configured on the right platform. AI integrations set up. All tool connections established and tested.
Test
3-5 days
End-to-end testing with real data. Edge cases handled. Error management built in. Two revision rounds included.
Deploy
1-2 days
Workflows go live. Documentation and diagrams delivered. Handover call for knowledge transfer. You own everything.
Questions
What teams ask before they start
AI workflow automation connects your business tools through intelligent pipelines that run without manual intervention. About 70% is pure process automation — connecting tools, triggering actions, moving data. The other 30% adds AI-powered processing for tasks that need judgment: lead scoring, content generation, data classification, and summarization.
Platform selection depends on four factors: workflow complexity, your existing tool ecosystem, data privacy requirements, and budget. Zapier for accessibility and broad integrations. Make for complex conditional logic at scale. n8n for self-hosted privacy and advanced AI pipelines. Power Automate for Microsoft-heavy environments. We recommend based on your specific situation during discovery.
No-code automation platforms deliver faster (weeks, not months), cost less to maintain, and let your team make adjustments without developer support. Custom code makes sense for highly specialized requirements. For 90% of business process automation, no-code platforms deliver the same result at a fraction of the time and cost.
Most projects take 2-4 weeks from discovery to deployment. Simple single-workflow projects: 1-2 weeks. Complex multi-system integrations with AI processing and conditional logic: 4-6 weeks. We provide a detailed timeline after the discovery phase.
No. We handle all technical work. Every project includes visual documentation and a handover walkthrough. Because we build on no-code platforms, your team can make basic adjustments — like changing email templates, updating routing rules, or modifying triggers — without developer support.
Yes. We integrate with CRMs like HubSpot, Salesforce, and Pipedrive. Project tools like Asana and Monday.com. Communication platforms like Slack and Teams. Google Workspace. Payment platforms like Stripe and QuickBooks. And most business software with an API. For tools without native connectors, we build custom API connections.
AI handles workflow steps that require reasoning instead of rule-following. Lead qualification and scoring, content drafting and summarization, data classification, sentiment analysis, and decision support. We integrate OpenAI GPT-4, Claude API, and custom models into the specific steps where AI processing creates measurable value — not everywhere.
Professional services, marketing and advertising, SaaS companies, e-commerce, real estate, and financial services see the fastest ROI. The common thread is businesses that rely on multiple tools, process data across systems, and run repetitive multi-step tasks daily. The technology is industry-agnostic — workflows are customized to your specific processes and tools.
Tell us what process you want to stop doing manually
We solve the right problem, we deliver on time, and we deliver quality. Describe your workflow and we will show you what automation makes possible.